Privacy Notice

Effective Date: [Insert Date]

Last Reviewed: [Insert Date]

Next Scheduled Review: [Insert Date + 12 months]

1. Introduction

At Voxvita Corp (“Voxvita,” “we,” “us,” or “our”), we are committed to protecting your privacy and handling your personal data responsibly. This Privacy Notice describes how we collect, use, disclose, and protect your information when you use our website, products, or services. It applies to all personal data processed by Voxvita, whether you are a client, prospect, partner, or site visitor.

By accessing or using our services, you acknowledge that you have read and understood this Notice.

2. Information We Collect

a. Information You Provide

Full name, email address, phone number
Company name, job title, industry
Billing and payment details (processed via secure third-party providers)
Data submitted through inquiries, forms, job applications, or contracts

b. Information Collected Automatically

IP address, browser type, device identifiers
Access times, referral pages, navigation patterns
Cookies, pixel tags, and other tracking technologies (see Section 9)

c. Information from Third Parties

Analytics providers, lead generation tools
Publicly available business information
Referrals or integrations from partners or affiliates

3. How We Use Your Information

We process your personal data for the following purposes:

To deliver, maintain, and improve our services
To verify identities and fulfill contracts
To communicate important updates and respond to inquiries
To analyze system performance and usage trends
To conduct internal audits, product development, and research
To comply with legal and regulatory obligations

We do not sell your personal data.

4. Legal Basis for Processing (GDPR)

For individuals in the European Economic Area (EEA) or UK, our legal bases include:

Your explicit consent
Performance of a contract with you or your company
Compliance with legal obligations
Legitimate interests (e.g., improving our products and protecting our business)

5. When We Act as Controller vs Processor

When you visit our site, request a demo, or engage our consulting services, Voxvita acts as the Data Controller.
When you use our SaaS platforms or data tools, Voxvita acts as a Data Processor on your behalf, under our Data Processing Agreement (DPA).

6. Sharing and Disclosure

We may share data with:

Service Providers and Subprocessors (e.g., cloud hosts, analytics vendors)
Affiliates and Subsidiaries under Voxvita's control
Law enforcement or regulatory bodies as required by law
Successors in the event of a merger, acquisition, or reorganization

All third parties are subject to strict confidentiality and data protection obligations.

7. Automated Processing and Data Analytics

We may use:

Automated decision-making tools for fraud detection or efficiency
Machine learning models to analyze behavior or optimize outcomes
Aggregated and anonymized data for development and benchmarking

We do not use automated profiling for legal or discriminatory decision-making.

8. Data Retention

We retain data only as long as necessary to:

Fulfill legal or contractual obligations
Maintain records, support audits, and resolve disputes
As specified in agreements or DPAs

Data is securely deleted or anonymized when no longer needed.

9. Cookies and Tracking Technologies

We use cookies and analytics tools to:

Improve user experience
Measure site performance
Customize content and communications

You may manage preferences via our Cookie Preferences Center or your browser settings.

10. Your Rights

Depending on your location, you may have the right to:

Access, correct, or delete personal data
Object to or restrict processing
Request data portability
Withdraw consent at any time

Email info@voxvita.com or use our Secure Data Request Form.

11. California Privacy Rights (CCPA/CPRA)

California residents have the right to:

Know what data we collect and share
Request deletion of personal data
Opt-out of sale or sharing of data (we do neither)
Non-retaliation for exercising privacy rights

Request via info@voxvita.com

12. International Data Transfers

Data may be transferred to the U.S. or other jurisdictions with different data protection laws
We use SCCs or other legal safeguards for transfers

13. Data Security

We use administrative, technical, and organizational safeguards, including:

Encryption in transit and at rest
Secure access controls and authentication
Regular audits, monitoring, and staff training

In the event of a breach, we notify affected parties and regulators as required.

14. Children's Privacy

We do not knowingly collect data from children under 18. If discovered, such data is deleted promptly.

15. Third-Party Links and Services

Our site may contain links to external sites. We are not responsible for their privacy practices.

16. Accessibility and Translations

If you need this Notice in another format or language, contact info@voxvita.com.

17. Changes to This Privacy Notice

We may update this Notice as laws or practices change. Continued use of our services indicates acceptance.

18. Contact Us

For questions, requests, or concerns:

Exercise Your Data Rights

At Voxvita, we respect your privacy and give you control over your personal information. If you would like to access, correct, or delete your data—or exercise any other rights under applicable privacy laws—you may do so by submitting a request through our Secure Data Request Form. We will verify your identity before processing your request and respond within the legally required timeframe.

Voxvita Corp
500 Oak Ridge, Fredericksburg, TX 78624
Email: info.com
Phone: 830-285-6296
Data Protection Officer (if applicable): Byron Keiser